Dues, payments, and full accounting

Dues and payments you don't have to chase

For a treasurer, dues are often the most thankless job in the association. Invoices have to go out, you have to keep track of who has paid and chase those who haven't, and it all needs to line up with who is actually still a member. Done by hand, it eats evenings.

Dues and accounting automate the collection: dues go out, members pay online, and the payments are recorded on their own. Instead of keeping a manual tally of who's missing, you see the up-to-date picture in the platform, where dues are tied to the membership itself.

Payments gathered in one place

An association takes in money from several directions, dues, activities, a trip, sales in the web shop. When it lives in separate systems, it becomes hard to see the whole picture, and the year-end reconciliation turns into detective work.

Here the payments flow into the same finances. What members pay for dues and for the other things the association charges for is gathered in one place, so you have an overview of what has come in without piecing it together from several sources. That makes both the day-to-day management and the annual accounts far clearer.

Real double-entry bookkeeping

Dues and accounting are more than a payment overview. It's full double-entry bookkeeping built for the association: an income statement, VAT, and bank reconciliation, so you can keep the association's finances properly rather than just watching payments come in.

Because the bookkeeping sits alongside dues and payments, the entries follow what actually happens in the association. You avoid typing the same figures in twice, once in the payment system and once in a separate accounting program, and the risk of the two not agreeing disappears.

Ready for your auditor

When the year is over, the figures have to move on, to an auditor, a general assembly, or a grant provider who wants to see the accounts. Dues and accounting are built with that in mind: you can pull out the necessary statements and export via SAF-T, so the auditor gets data in a format that can be used directly.

That makes the transition from the day-to-day running to the audited accounts far less troublesome. Instead of gathering receipts and lists from several places, the basis is already in the system, ready to be handed over.

Be aware of the bookkeeping act

We have to be honest about one thing: the platform is not registered as a digital bookkeeping system with the Danish Business Authority. The accounting module is built so it could be registered, but it isn't today. That doesn't mean it isn't real accounting, but it's a distinction you need to know.

If your association is subject to the duty to keep books in a registered digital bookkeeping system, you should be aware of that before you place your entire accounts here. Many smaller associations are not covered, but it is your responsibility to judge whether you are, and we would rather say so plainly than leave it unclear.