Association system
One association system instead of five separate tools
Member register, dues, activities, website, accounting and board work in the same system, so the numbers exist in one place only.
What is an association system?
An association system is the shared software an association runs itself on. Unlike a plain member register, it covers the whole chain: from a new member joining, through dues being collected and paid, to the amount appearing as a ledger entry with the member signed up for a team.
Most associations already have an association system in practice. It just consists of a spreadsheet, a payment provider, a form service, a free website tool and a shared folder nobody owns.
What it should cover
One member register with roles and access, so board, coaches and members see exactly what they should. Automatic dues collection with online payment and follow-up on those who have not paid. Activities, teams and booking of times and rooms, with sign-up and payment in the same flow.
And the part that is often missing: a public website the association can edit itself, real accounting rather than a collection module, and a place for the board's work, minutes, annual wheel and the reports an association must handle properly.
Where we put the weight
We cover the ordinary parts, and put the board's work inside the system rather than beside it. Minutes with agenda, attendance and tasks with an owner. An annual wheel covering the general assembly, deadlines and tasks month by month. Incident reporting with a fixed, confidential route.
The finances are double-entry bookkeeping with VAT, bank reconciliation and export to the auditor, not a collection module with an overview. That is a deliberate choice, because it is otherwise where associations end up with two systems.
Modular, so you do not pay for all of it
There is no single type of association. A sports club, a scout group, a federation and a cultural association use very different parts. So you switch modules on and off and pay by how many users you are.
You can start with members and dues alone, and add activities, webshop, accounting or the board side when the need appears.
Frequently asked questions
What is the difference between an association system and a membership system?
A membership system tracks members and typically dues. An association system covers the whole operation: activities and booking, website, accounting and the board's work as well. The terms are used interchangeably, so check what is actually included.
Are there free association systems?
Yes, several Danish providers offer free or freemium products, and for a small association with simple needs that can be enough. Ours is a paid system with a 60-day free trial.
Can we use our own domain?
Yes. The association's website can live on your own domain, and you build the front page yourself from ready-made blocks without coding.
Can we switch without losing data?
That is the main reason associations stay in a system they are unhappy with. We help move members, activities and articles across as part of onboarding. We do not promise a one-click import, because a proper migration means looking at your actual data.
See the system with your own eyes
Create the association yourself and try it free for 60 days, or book a no-obligation walkthrough of your current setup.